The HR Specialist reports to the HR Supervisor to facilitate HR data administration by coordinating new hire on-boarding, maintaining employee records, generating and auditing reports, and providing support to other areas of HR as needed.  

 

• Appreciating the uniqueness of each individual
• Communicating openly and with integrity
• Embracing opportunities
• Doing the right thing at the right time for the right reasons

Duties and Responsibilities

• Gathers and reviews new associate records in HR system of record to ensure completeness and accuracy. Follows up on incomplete records and transactions.
• Prepares and maintains files for employee record-keeping. Ensures separate employee files are maintained for medical, EEOC, etc. Organizes, researches, audits and archives as necessary.
• Coordinates all pre-hire tasks and transactions for newly-hired associates (e.g., I-9, E-Verify) and other on-boarding tasks.
• Provides support to ensure the completion of Forms I-9, verification of I-9 documentation and maintenance of I-9 files.
• Distributes notifications of new hires and staffing changes as required.
• Reviews and processes employee transactions within HR system of record including, but not limited to, new hires, transfers, job changes, pay changes, employee data and/or status changes, and terminations.
• Generates reports from HR system of record for auditing data and processing transactions.
• Performs customer service functions by answering employee requests and questions.
• Provides support for unemployment claims processing including, but not limited to, researching and summarizing data for claims administration in coordination with Employee Relations as needed.
• Provides general administrative support (e.g., preparing correspondence, document scanning/copying, mail processing) as needed.
• Maintains confidentiality and integrity of sensitive HR and employee data and information.
• Performs other related duties as assigned to meet the needs of the business.