The HR Coordinator provides support within the company’s HR Dept. to streamline workflows and provide customer service to all staff across the company. This position reports to the HR Director. The HR Coordinator plays a crucial role in supporting the Human Resources department and ensuring the smooth and efficient functioning of various HR processes. This position involves providing comprehensive administrative and operational support to the HR team, as well as assisting employees with their HR-related needs.

Essential Job Duties & Responsibilities

• Respond to Employment verifications.
• Collaborate frequently with HR Director/ Chief Administrative Officer to solve problems regarding projects or department-related work.
• Partner with HR Director to develop new processes or ways to improve existing processes.
• Provide customer service to employees, applicants, visitors, supervisors, management, and other administrative staff and/or departments.
• Monitor HR Ticketing System Inbox emails and forward them to appropriate HR and Payroll team members and or discuss them for clarification and support as needed.
• Complete designated forms for benefits, review them with HR generalist and Director, and send them over to Vendors, If/when needed.
• Assist with Off- Boarding of departing employees by preparing correspondences and deactivations.
• Ability to use various Human Resources Information Systems, Microsoft Suite, and Excel.
• Entering New Hires into ADP & making Changes, Scanning termed files into Office 365

• Tracking Job Requestions (Recruiting), sending job req through DocuSign for approval.

• Creating New hire packets, and copying materials needed for new hire orientation packets.

• Assist with new hire onboarding to include, E-verify, make employee ID badges, Update and remove employees in Policy Plus

• Update Lead First ( New Hire/Terminations)

• Assist with ongoing re-credentialing projects and provide update reports as requested.

• Create and edit various forms as needed using Adobe.

• Assisting with FMLA tracking, creating Blue Sheets, and updating payroll each pay period as needed.

• Order office supplies

• Participate in Audits as needed.

• Filing documents in employee files and uploading them in Office 365 shared drive.

• Create various employee reports using the HRIS and Payroll system as needed.

Educational Requirements

Minimum of an Associate Degree in a business-related field and/or 2-5 years of experience in HR or a clerical role.

Experience & Training

- Prior experience in HR coordination or administration.

- Sound knowledge of HR practices, policies, and employment laws.

-2-5 years experience in HR or a clerical role